Tips to choose Catering Services

1. Start Your Search Early

Great caterers in chennai book up fast. Start your search as early as you can. If possible allow at least six months before your event. Avoid the stress of hashing out details at the last minute.

Besides the time needed to refine your event details and menu, keep in mind that the caterer will be preparing sometimes weeks before your event, getting staff lined up for the date, purchasing materials, etc.

2. Size Matters

Contrary to popular belief, size does matter, at least in the case of your event and catering.

You need to know the approximate size of your party 1) to see if the caterer can handle your event (or is even interested), and 2) to get an accurate quote.

You should start your search with the number of guests in mind. Ask your caterer, “Can you cater a wedding for 150 people?”

If you do this, you will find some companies that say sure, too big for us, or too small for us. You’re one step closer to finding the right caterer!

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Also, most catering service in chennai contracts are based on the expected number of guests. You will at least need to be close to get a quote. (We’ll get to the exact number of guests and price later.)

3. Weed out Caterers by the Type of Catering They Do

There are wedding caterers in chennai out there that focus on business events, seminars, lunch meetings, etc. And there are caterers that prefer more elegant occasions like weddings and anniversaries.

Catering services can range from a large order from your local deli or pizzeria to elaborate (and pricey) 5-course fine dining, complete with table service.

Ask the caterer what kinds of events they usually do and see if you may have a good match or not. It will help to share what you have in mind in terms of food, how the food will be served (waiters, self-serve buffet, etc.)

4. Know the Rules at Your Event Site First

Before you involve too much of your precious time before an event, you should know the rules at your event site first.

For example, most large hotels have their own catering services in chennai and may not allow outside caterers.

We have seen some venues that work with an approved list of caterers. So, you may contract with a venue and be locked into using only a few catering companies.

Other venues have specific rules you will need to know (and you will need to pass on to your caterer), such as:

No cooking on site

No flames

No barbecues

No use of the trash

Maximum number of guests

5. Check Experience and References

Your event is important. You want a caterer who values and respects how very important your day is to you and your guests.

You are putting a lot of faith in their hands.

You should now have a short list of caterers (maybe two or three). In order to narrow down your selection of the perfect catering services, ask the companies for references.

If not readily available on the company’s website, ask to see a portfolio of their work. Ask for a list of past events.

Any professional service should not have a problem providing this information.

6. Decide on the Food (The fun part!)

You don’t need to know every exact dish, their names, and ingredients to find excellent catering services in Chennai . But you should have some idea of what you are looking for so you are not playing “20 questions” with your caterer.

Does your event have a theme (Hawaiian, Golf, Princess...)? What kind of dishes relate to your theme?

Is this your party, or are you planning a party for another guest of honor? This moment, it is allowed to be selfish! What is your (or their) favorite dish?

After you satisfy the most important person or couple in the event, you can think about the other guests at the party. Are there a lot of vegetarians? Do you need a lot of kid-friendly options?

If you bring some general ideas to the table, a good caterer should be able to give you some specific and creative options to amaze.

7. Decide on the Type of Service

How the food is served is equally as important as the food itself. The type of service can affect the mood of the party as well as the price of the catering.

Think of your theme again. What image works best?

Uniformed wait staff serving courses of fine dishes to your guests at their elegantly decorated tables.

A casual self-serve buffet table.

A buffet with professional wait staff helping to serve your guests as they patiently line up.

Family style service with large dishes at the center of each table.

Another creative idea?

Often overlooked is what your guests will be drinking. Do you want your catering service to pick this up as well? Should there be a bartender? How will the drinks be served?

8. Get a Quote

At this point, you’re practically a professional event planner in chennai selecting the best catering services in chennai for your special occasion!

You now know the number of guests, rules at the venue, the proposed menu, how the food will be served, how drinks will be served, even what your wait staff will be wearing!

Now is time to get a quote from your caterer. You should know your budget for the event. That said, you’re budget should also be realistic!

Here is a general guide for budgeting the catering of your event: think of eating out at a restaurant. How much does that cost per person?

Don’t expect to get fine dining catering for a fast food price. All dishes and drinks being equal, you should expect catering prices to be slightly more than eating out at a restaurant, per person.

Caterers face more challenge in the sense that they have to get a spectacular spread prepared and transport it to another site and serve. There are just more logistics involved.

9. Finalize the Contract, and the Details

As we mentioned earlier, you’re exact number of guests will lock in a contract price with the caterer. To get this number do this:

The caterer should show what equipment they are providing. Normally that will include serving dishes, chafers, any heating or cooling equipment, etc.

Most caterers expect a deposit up front.

This is for two reasons.

 1) The deposit shows your commitment to hiring them for your event and

2) The caterers in chennai needs to do a lot of up-front leg-work in order to get your special event ready. If you were to cancel last minute, that deposit covers some of those expenses.

10. Enjoy Your Special Day

Last but not least, enjoy your event to the fullest. You may be super busy being the host of the party or the guest of honor.

Take the time to enjoy the food and drinks that you helped define.

By now, you should have found a spot-on catering service to amaze your guests. You are now officially dangerous when searching for a caterer!

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